We all get a little overwhelmed from time to time and need a helping hand to get us back on track. With OTC's new Exhibitor Webinars, our goal is to to provide an abundance of useful information that will help each of our exhibitors plan for a successful exhibition.
Access Your Account
Co-Exhibitor Submission Form
At OTC, we offer the opportunity for our exhibitors to host co-exhibiting companies within their booth. Show Management MUST be notified if you plan to take advantage of this opportunity. In order to do so, please submit the Co-Exhibitor Submission Form (linked below). You will also be given the option to upgrade your co-exhibitors listing on the form as well.
Please note: If you are a pavilion organizer do NOT submit this form. Please submit your co-exhibitor list to Barbara Katz.
Your account allows you access to a variety of tools. To access your account, use your case sensitive company password, which can be found on your booth space confirmation letter.
View your account summary/print your invoice
- Enter your password, click on "My Account", select 'View/Print Invoice"
- Enter your password, click on "My Account", select "Pay Invoice"
Update your online and printed booth space profile
- Enter your password, click on ‘Edit Booth Info’, Review your company information for accuracy or update company information if needed. You must click on "Save" for your information to be changed, regardless of whether or not changes were made.
Print your Exhibit Space Agreement
- Enter your password, click on ‘Exhibit Space Agreement’, select ‘printer’ icon in the top right corner of the page.
Exhibitor Services Manual (ESM)
As you prepare your exhibit space, please reference important planning documents and forms found below:
- Intent to Hire a Contractor form
- Show At-A-Glance
- Exhibition Schedule
- OTC Rules and Regulations
- Official Contractor List
- Discount Deadline Checklist
- Show Management Contact Information
- Registration Information
- Booth Activity Notification Form
- Multi-Level Booth Notification
Find order forms for Freeman Services and additional Official Contractors in the Exhibitor Services Manual (ESM).
As OTC nears, it's important to know your target move-in date and understand what that entails. Knowing this will help you plan your travel accordingly, determine the date in which your exhibit should be shipped and arrive on-site.
Your freight should arrive by the date in which Freeman has assigned on the Target Move-In Date floor plan. These floor plans can be located below or in the Exhibitor Services Manual.
Once your freight is delivered, you have until the end of move-in to set up your exhibit.
NRG Park will be closed the Sunday prior to show opening. No exceptions.
Late Exhibit Set-up
Any exhibitor whose installation will not begin until after 1200 on Saturday, 28 April, are required to submit the Late Exhibit Set-Up Notification form to OTC Show Management by 1000 on Friday, 27 April.
For exhibitors who do not notify show management, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense.
Monday Exhibit Set-up
Installation on Monday, 30 April may take place ONLY if you are bringing hand-carried items or items that can be transferred by a dolly. Access to heavy moving equipment will be strictly prohibited.
Exhibitors are required to submit the Monday Set-Up Notification form to Show Management for approval. For exhibitors who have not notified show management, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense. The exhibition floor will open to exhibitors at 0700, and the exhibit must be completely set-up by 0830.
Noteworthy Rules and Regulations
- No open-toed shoes of any kind will be permitted on the exhibition floor. If you are in violation of this safety rule, you will be asked to leave the exhibit floor.
- Children under the age of 18 are not permitted on the show floor during move-in/move-out.
- Children under the age of 15 are not permitted on the show floor during official show hours.
- Flying drones are prohibited.
For a full list of rules and regulations, please reference the official OTC Rules and Regulations (pdf).
Photography/Video/Audio Recording Regulations
OTC is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, OTC must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event.
Avoid Exhibitor Scams
OTC has one (1) official housing and registration vendor – Experient. OTC is not responsible for lost deposits and hotel reservations obtained through individuals, agents, websites, or entities other than the official housing and registration vendor. Please be aware of housing poachers that have been contacting exhibitors to book hotel rooms, as no other housing/registration provider is authorized to contact you an OTC’s behalf.
Only official OTC vendors are approved to contact exhibitors about exhibit services and sponsorship opportunities.
Be cautious of any company claiming to sell/rent an OTC Show attendee list. OTC has no association with these companies nor have we authorized them to use our name or trademark. OTC does not sell/rent attendee email addresses to any third party. OTC and its registration company, Experient, only rent attendee mail addresses to exhibitors for one-time use, before and after OTC. The list does not include email addresses.
For a full list of official contractors, please download the OTC Official Contractors (pdf) list.
Lead Retrieval (Badge Scanners)
Traffic Boost (Guest Invitations)
With TrafficBoost, exhibitors can create a customized email campaign to invite guests to attend OTC 2018.
You can send as many invitations as you would like, as there is no charge to invite guests. You are charged only for guests that register through the TrafficBoost Program. TrafficBoost Passes include access to the exhibit floor and to technical sessions. Breakfast and lunches are ticketed events and must be purchased separately. If a guest does register a guest pass, the pricing is as follows:
Single Day Guest Pass: USD 15
Multi-Day Guest Pass: USD 50
Maximum billable amount: USD 3000
For Arena and Parkway Exhibitors
For OTC 2018, we are offering exhibitors in the Arena and Parkway the opportunity to get a number of Multi-Day Guest Passes (redeemed invitations) at no charge based on your booth size. Below is a breakdown of the program:
10x10 booth – Receives 10 Free Redeemed Invitations
10x20 booth – Receives 15 Free Redeemed Invitations
10x30 & above – Receives 7 Free Redeemed Invitations for every 100 s/f
- 300 s/f receives 21 Free Redeemed Invitations
- 400 s/f receives 28 Free Redeemed Invitations
- 600 s/f receives 42 Free Redeemed Invitations
- 1,000 s/f receives 70 Free Redeemed Invitations
For any Redeemed Invitations used over your company’s complimentary allotment, your company will be charged at the normal rate ($15 for Single day and $50 for Multi-day Guest Cards).
To access TrafficBoost, login to your exhibitor portal and click on the "Housing and Registration" button.
For questions, contact TrafficBoostSupport@experient-inc.com, or watch the instructional video: