2018 Logo

CELEBRATING 50 YEARS OF OTC

30 April–3 May 2018     ///     NRG Park     ///     Houston, Texas, USA

 

REGISTER

Plan Your Exhibit

Upcoming Dates and Deadlines

Mid-January
Housing and registration now open

22 February 2018
Catering orders due for Early Bird Discount by 1700 CST*
*25% Discount on Coffee and Bottled Water by the Case, 20% on Standard Food items, not including Alcohol, Crowd Pleasers or Special Orders/Espresso Services

26 February 2018
Complete online profile for inclusion in the printed program*
*Entries after this date may not appear in the printed program

5 March 2018
Intent to Hire a Contractor form deadline*
*Failure to submit the Intent to Hire a Contractor form by the posted deadline, for a contractor who has not yet been designated by any other exhibitors, will result in the exhibiting company being required to use Freeman and other OTC official contractors for services needed.

   

7 March 2018
Advertising and Sponsorship materials due

21 March 2018
Booth Activity Notification form due

30 March 2018
Last day to cancel room reservations without penalty

31 March 2018
Last day to notify Show Management if you will be bringing a vehicle onsite to place on the show floor

3 April 2018
Deadline to register for badges to be mailed*
*If you register after this deadline, badges will be picked up at registration

Access Your Account

NEW
Co-Exhibitor Submission Form

At OTC, we offer the opportunity for our exhibitors to host co-exhibiting companies within their booth. Show Management MUST be notified if you plan to take advantage of this opportunity. In order to do so, please submit the Co-Exhibitor Submission Form (linked below). You will also be given the option to upgrade your co-exhibitors listing on the form as well.

Complete The Form

Please note: If you are a pavilion organizer do NOT submit this form. Please submit your co-exhibitor list to Barbara Katz.


Your account allows you access to a variety of tools. To access your account, use your case sensitive company password, which can be found on your booth space confirmation letter. 

View your account summary/print your invoice

  • Enter your password, click on "My Account", select 'View/Print Invoice"

Make payments 

  • Enter your password, click on "My Account", select "Pay Invoice" 

Update your online and printed booth space profile

  • Enter your password, click on ‘Edit Booth Info’, Review your company information for accuracy or update company information if needed. You must click on "Save" for your information to be changed, regardless of whether or not changes were made.

Print your Exhibit Space Agreement

  • Enter your password, click on ‘Exhibit Space Agreement’, select ‘printer’ icon in the top right corner of the page.

 

Access Your Account

 

Exhibitor Services Manual (ESM)

As you prepare your exhibit space, please reference important planning documents and forms found below: 

 Find order forms for Freeman Services and additional Official Contractors in the Exhibitor Services Manual (ESM).

Exhibitor Move-In

As OTC nears, it's important to know your target move-in date and understand what that entails. Knowing this will help you plan your travel accordingly, determine the date in which your exhibit should be shipped and arrive on-site. 

Your freight should arrive by the date in which Freeman has assigned on the Target Move-In Date floor plan. These floor plans can be located below or in the Exhibitor Services Manual

Once your freight is delivered, you have until the end of move-in to set up your exhibit. 

NRG Center Target Move-In

NRG Arena Target Move-In

Parkway/Outdoor Target Move-In


Move-In Notices

Dark Day

NRG Park will be closed the Sunday prior to show opening. No exceptions. 

Late Exhibit Set-up

Any exhibitor whose installation will not begin until after 1200 on Saturday, 28 April, are required to submit the Late Exhibit Set-Up Notification form to OTC Show Management by 1000 on Friday, 27 April.

For exhibitors who do not notify show management, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense.

Complete the Late Exhibit Set-Up Form

Monday Exhibit Set-up

Installation on Monday, 30 April may take place ONLY if you are bringing hand-carried items or items that can be transferred by a dolly. Access to heavy moving equipment will be strictly prohibited. 

Exhibitors are required to submit the Monday Set-Up Notification form to Show Management for approval. For exhibitors who have not notified show management, and carpet has not been ordered, the exhibitor will be assumed a no-show and carpet will be forced at the exhibitor's expense. The exhibition floor will open to exhibitors at 0700, and the exhibit must be completely set-up by 0830.

Complete the Monday Exhibit Set-Up Form

Important Announcements

Noteworthy Rules and Regulations

  • No open-toed shoes of any kind will be permitted on the exhibition floor. If you are in violation of this safety rule, you will be asked to leave the exhibit floor.
  • Children under the age of 18 are not permitted on the show floor during move-in/move-out.
  • Children under the age of 15 are not permitted on the show floor during official show hours.
  • Flying drones are prohibited.

For a full list of rules and regulations, please reference the official OTC Rules and Regulations (pdf).


Photography/Video/Audio Recording Regulations

OTC is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, OTC must enforce a photography and videography policy which will protect the leading-edge technology showcased at the event. 

Please view the official OTC Rules and Regulations (pdf) to review the full policy.

 

Avoid Exhibitor Scams

OTC has one (1) official housing and registration vendor – Experient. OTC is not responsible for lost deposits and hotel reservations obtained through individuals, agents, websites, or entities other than the official housing and registration vendor. Please be aware of housing poachers that have been contacting exhibitors to book hotel rooms, as no other housing/registration provider is authorized to contact you an OTC’s behalf.

Only official OTC vendors are approved to contact exhibitors about exhibit services and sponsorship opportunities.

Be cautious of any company claiming to sell/rent an OTC Show attendee list. OTC has no association with these companies nor have we authorized them to use our name or trademark. OTC does not sell/rent attendee email addresses to any third party. OTC and its registration company, Experient, only rent attendee mail addresses to exhibitors for one-time use, before and after OTC. The list does not include email addresses.

For a full list of official contractors, please download the OTC Official Contractors (pdf) list.

Lead Retrieval (Badge Scanners)

Capture valuable contact information from potential customers and visitors to your booth by using a lead retrieval system.

Traffic Boost

With TrafficBoost, exhibitors can create a customized email campaign to invite guests to attend OTC 2018.

There is no charge to invite your guests. You are charged only for guests that register through the TrafficBoost Program.

More information to come. 

Thank You to our Sponsors